LARC Facilities:

FACILITIES ACCESS (Updated 03/08)

This policy pertains to LARC facilities at the following locations:

• Parnassus Services Building (PSB)
• Animal Towers (In-And-Out Barriers)
• Genentech Hall
• Rock Hall
• Gladstone Institute
• San Francisco General Hospital
• Mission Center Building
• Mount Zion
• China Basin

To gain access to a LARC facility at UCSF the following criteria must be met. All items must be completed, although not necessarily in this order. Select each numbered statement to obtain specific instructions below.

1. You must be listed on an IACUC-approved protocol
2. Complete the BRER I
3. Complete the BRER II (if you will be performing or assisting with anesthesia or surgery)
4. Complete a species-specific hands-on training class (if you have less than one year of experience with the species you are working with)
5. Complete and submit the Communicable Disease Prevention Program (CDPP) questionnaire
6. Complete the Barrier Online Training (if required, see below)
7. Complete the Request Form for Facility Access and provide to the supervisor at the facility you wish to access when you when you take your Facility Orientation, below)
8. Take an in-person Facility Orientation (for each facility to which access is requested)
9. For the In-And-Out Barriers on Parnassus, sign & return the Policies & Procedures
10. Obtain a UCSF proximity card from the UCSF Police Department
    

Feel free to contact the IACUC Training group with questions, traineriacuc@ucsf.edu , or 476-2197.

1. You must be listed on an IACUC-approved protocol
   • This must be done by the PI or Alternate Responsible Individual of the protocol by generating a modification request in RIO. There is a check box on the modification page that indicates changes in personnel only, which IACUC office staff can approve quickly if all the above training is completed.
   • Wait until the modification is approved by the IACUC office before beginning work with live animals.
   • Contact the IACUC Training group with questions, traineriacuc@ucsf.edu , or 476-2197.
2. – 4. Complete the required training
   • Go to Research Online and request a new username and password by filling out the form: https://www.researchonline.ucsf.edu
   • Take the BRER I, and if you will be participating in surgery or anesthesia take the BRER II:https://www.researchonline.ucsf.edu/ after signing in with your username and password click the “Training” tab and select BRER.
   • If you will be using rats or mice, and have less than one year of hands-on experience with these species, sign up for mouse and rat classes at: https://www.researchonline.ucsf.edu/registration/IACUCClassSessions.asp
   • If you will be using another species, and have less than one year of hands-on experience, contact the IACUC Training & Compliance unit at 476-2197 or traineriacuc@ucsf.edu.
5. Complete CDPP Questionnaire
   • Take the CDPP questionnaire: https://www.researchonline.ucsf.edu/CDP/login.asp
6. Complete Online Barrier Training
   • If you need access to the PSB rodent barrier facility on the Parnassus campus or the Animal Tower In-And-Out Barrier facility on the Parnassus campus, also take the Rodent Online Barrier training available within the Training portion of Research Online (see above instructions).
7. Complete the Request Form for Facility Access and bring to the LARC supervisor at the time of your in-person Facility Orientation.
   • For the Parnassus campus (PSB and Animal Towers) bring the completed and signed form to S488 for proxy card activation.
   • For all other campuses, the LARC supervisor will complete the steps to activate the card.
8. In-Person Facility Orientation
   • Sign up online at https://www.researchonline.ucsf.edu/registration/IACUCPSBClassSessions.asp
9. For the In-And-Out Barriers, complete the signature page of the Policies and Procedures for In & Out Barrier
   • This packet is also available during the Facility Orientation. Read this packet which details the proper use and your responsibilities for using the In & Out Barrier. Complete the last page and return to LARC.
10. Obtain a UCSF Proximity ID Card, available at the UCSF police department
    • Go to the UCSF Police Department website and download their proximity card application and follow all instructions.

Getting Access - UCSF Proxy (Proximity) ID Cards - "Care & Feeding Tips"

The Proxy ID cards used for access to LARC facilities contain both a magnetic strip and a tiny computer chip/circuitry in them. Some cards have failed because either the circuitry or the magnetic strip has been damaged.  The vendor who supplies the campus with these cards has the following recommendations to prevent accidental damage (a UCSF Photo ID Badge Request Form  is provided for your convenience):

Do not bend the card.

This includes placing the card in a wallet which is then placed in a pocket (such as a back pants’ pocket) or attaching it to the waistband or belt where it can be bent when seated or bending over.

Do not place the card near any magnetic surfaces or in wallets with magnetic closures.

Treat the card much as one would a credit card with a magnetic strip. It is possible that the proxy card’s strip may be a bit more sensitive to magnetic sources, so extra caution is recommended.

Do not drill or punch holes in the card.

Drilling or punching a hole in the card in order to place it on a chain can easily damage the circuitry rendering the card inoperative. It is recommended that the plastic "envelopes" with a clip (available in the MU Bookstore) be used if individuals wish to attach the card to a chain or ring.

Do not allow the magnetic strip to be scratched.

Scratches on the magnetic strip could cause the card to fail. Use of the plastic "envelopes" will provide protection against inadvertent scratching.